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GHSA SANCTIONED EVENT
The War Eagle XC Invitational is a GHSA sanctioned event and will follow applicable rules and regulations.
The GHSA and its member schools have made a commitment to promote good sportsmanship by student/athletes, coaches, and spectators at all GHSA sanctioned events. Profanity, degrading remarks, and intimidating actions directed at officials, competitors, or other spectators will not be tolerated, and are grounds for removal from the event site. Spectators are not allowed to enter the competition area prior to, during, or after the conclusion of the contest. Violators are subject to removal from the venue. Thank you for your cooperation in the promotion of good sportsmanship at today’s event.
BUS ENTRANCE & PARKING
Address of Chestatee High School is 3005 Sardis Road, Gainesville, GA 30506
Busses may start to arrive no earlier than 6:30am.
Busses will enter SOUTH ENTRANCE off Sardis Road and follow bus lane to drop off teams by the baseball complex.
Busses will then follow the bus lane and park down by the Middle School
CAUTION: The XC course crosses the road in 2 areas, so be cautious of crossing runners.
Upon completion of the race, teams not staying thru the final race may opt to walk down to the Middle School to their bus. There is a concrete sidewalk all the way down the 1/2 mile walk.
Busses will exit the property out the Middle School entrance onto Sardis Road.
Busses will not be allowed to travel back up to the High School until all races have been completed.
CHECK-IN / BIB PICKUP / TENT CITY
Enter through the gate between the Baseball & Softball fields.
Tent city, Athletic Trainers, and the Start/Finish line will be located in the field behind the baseball field.
Packets can be picked up by the CONCESSION STAND in the Baseball Concourse Area.
The RACE INFORMATION TENT will have a PA system playing music and will make announcements during the races.
Your athletes are welcome to preview the course starting at 7:00am until 7:45am and again from 10:15am until 10:45am.
The course crosses the bus lane in 2 areas, so take caution for oncoming busses during the preview time.
Athletes are welcome to use the Stadium/Track for warm ups, but SPIKES ARE PROHIBITED inside the Stadium/Track.
Tents and/or athletes are NOT allowed inside the perimeter of the baseball fields.
EVENT SCHEDULE
Due to the amount of races AND trying to mitigate the high temperatures and humidity, we have to promptly get our races started at 8:00am. We will follow a rolling schedule, but approximated start times are posted below. Please make sure your runners are warmed up and ready to go when the last call is made.
6:30am Parking lots open
7:00am Course open for preview
7:45am Course closed & HS Coaches Meeting
8:00am Varsity Boys (5k)
8:35am Varsity Girls (5k)
9:10am JV Boys (2.1 mile)
9:40am JV Girls (2.1 mile)
10:15am HS Awards / Course open for preview
10:45am Course closed & MS Coaches Meeting
11:00am MS Boys (2.1 mile)
11:30am MS Girls (2.1 mile)
12:00pm MS Awards
12:15pm Teardown & Cleanup (Help Appreciated)
COURSE INFO & MAPS
Our course is well marked and groomed with paint, signs, caution tape, flags, and stakes and encompases a trail system that spans the properties of both the High School and Middle School.
In addition to a "rabbit" on a bike, we will have race marshals placed in strategic locations around the course to help guide the runners.
Runners caught cutting corners or bypassing taped off barriers will be reported and disqualified.
All races are 2 laps with Varsity being 3.1 miles in length and JV/MS being 2.1 miles in length.
Because this event takes place on active school property, we have to setup the course in stages and athletes are not allowed to preview the course before the day of the meet. Athletes will be allowed to preview the course on the day of the meet. Please see 'Restricted Use Notice' below.
RESTRICTED USE NOTICE
IN ORDER TO KEEP OUR COURSE IN 'RACE READY CONDITION', AND TO ALLOW US TO IDENTIFY POTENTIAL COURSE SAFETY HAZARDS, OUR COURSE IS RESTRICTED TO CHESTATEE ATHLETES ONLY FROM THE LAST WEEK IN JULY THRU THE DATE OF OUR WAR EAGLE INVITATIONAL.
OUR COURSE WILL BE AVAILABLE TO PREVIEW THE DAY OF OUR RACE.
RUNNERS/SCHOOLS NOT ABIDING WILL BE SUBJECT TO DISQUALIFICATION FROM THE EVENT AND/OR REPORTING TO GHSA FOR REVIEW.
SCHOOL PROPERTY IS CONSIDERED RESTRICTED USE PUBLIC LAND AND IS SUBJECT TO RULES PUT IN PLACE BY THE HALL COUNTY SCHOOL DISTRICT AND/OR CHESTATEE HIGH SCHOOL. NON-CHESTATEE ATHLETE USE WITHOUT PERMISSION IS FORBIDDEN.
PLEASE MAKE SURE YOUR ATHLETES UNDERSTAND THIS AS WE HAVE HAD 'UNEXPECTED GUESTS' SHOW UP WHILE WE WERE SETTING UP THE COURSE IN THE PAST.
NOTABLE COURSE LANDMARKS
VARSITY COURSE MILE MARKERS
Located in the straightaway in the Middle School football field.
In the woods before the course enters the Lower Meadow.
In the woods shortly after course crosses the Creek Bottom Bridge.
JV/MIDDLE SCHOOL COURSE MILE MARKERS
Located right as the athletes exit the woods by the START/FINISH area.
Same as above.
Below is a map that will help you identify specific areas of our course by names we have given them over the years. This shows both the Varsity and JV Courses combined. The Varsity course adds the red trails in the Lower Meadow while the JV/MS course bypasses them in the Upper Meadow.
WARNINGS
Runners and Coaches should not attempt to "shortcut" any part of the course and should stay on all marked paths through the woods due as the Chestatee woods is home to a wide variety of obstacles such as:
High density areas of poison ivy
Thorns
Hidden holes
Copperhead snakes
Active ground wasp nests throughout the Chestatee woods.
We do make every attempt to remove Yellow Jacket nests when located near a few feet from our trail, but do not seek out nests that may lie under fallen branches or leaves 6 feet or more off the trail. It is summer and the wasps have been very active this year.
INFORMATION FOR PARENTS / SPECTATORS
Address of Chestatee High School is 3005 Sardis Road, Gainesville, GA 30506
Spectators are to enter in the NORTH ENTRANCE by the guard shack. SOUTH entrance is for BUSSES ONLY.
Cost of admission is $10 per car. This can be paid with CASH when you enter the lot, or prepaid using HUDL. Please encourage HUDL payments to be made in advance to expedite the entry & parking process.
Pets are prohibited at the competition and on school grounds unless the animal is a licensed Service Animal. While allowed, Service Animals should be kept a safe distance away from the competition area for the safety of the athletes and the Service Animal.
HUDL FAN APP
Here is the link to share with your spectators to purchase advance tickets in the Hudl Fan App. A convenience fee will be applied to cover the electronic ticketing fees. $10 CASH can also be paid upon entry.
GHSA COACH PASSES
If you are a GHSA Pass Holder, we will honor your pass for admission into the event.
5. This is a GHSA sanctioned event and spectators are restricted from competition areas during the races. For the safety of all our runners, the following areas are restricted to spectators:
Trails in the Woods
Trail behind Baseball Outfield Wall
Area Inside MS Field
Violators will be asked to leave the event without refund.
COACHES HOSPITALITY
We will have complimentary Chick-fil-a Biscuit for participating coaches at the Concession Area.
CONCESSION AREAS
We have invited several vendors to serve our spectating (and participating) guests:
Food Truck
T-shirt Vendor
Running Store
Snow Cones
The CHSXC BOOSTER CLUB will also be selling concessions and proceeds go towards the Chestatee Cross Country team.
AWARDS
Medals will be awarded to the TOP 10 runners in each race. Awards will also be presented for the TOP 2 teams in each division. Awards will be presented in concourse area by Concessions.
FIRST AID / HYDRATION STATIONS
Athletic Trainers will be on site to assist with any sports related injuries or concerns. The Medical/First Aid tent will be located near the finish line. A cooling bath will also be available in the event of an emergency.
If needed per GHSA heat guidelines, two (2) hydration stations will be available along the course, which includes at the FINISH CHUTE AREA and another location along the course. The hydration station on the course will be passed twice as each race in all divisions consists of 2 laps.
INCLEMENT WEATHER
In the event there is lighting in the area, sirens at the school will sound. Below is a live map of the weather that is moving through the area as well as the current WBGT.
In the event we have to postpone a race, please listen to race officials for instructions.
RACE RESULTS
All race results will be posted on MileSplit.
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